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ReadingLists@ARU: Populate lists

Tips

  • A reading Priority tag must be chosen before the list can be published - use the drop down to the top left of each item on your list. 
  • Request new books for your taught modules but adding manually.
  • Recommending a chapter? If you are asking students to read just one or two chapters from book, please add as a Chapter rather than adding as a book and a reading note. This will help conserve library spending as multiple copies of the book are not needed.
  • Need digital copies of print or non-accessible chapters/articles? Use the digitisation service for items that we don't have immediate electronic access to. The first step is to add them to the list - use Chapter option if a book section is required. 
  • The same book cannot appear more than once in a section (or different subsections of a parent section). The list cannot be published in this situation. To avoid this block, add section/chapter recommendations using the chapter radio button.

Adding items in Draft (edit) mode

Screen layout: The draft list view is dynamic and changes with your screen size. Larger screens show a split screen with options to add materials displayed on the right hand side. Smaller screens are not split but allow you to add materials at a specific location within the list.

Add items from Library Search

1. Search for your item under Add materials to your list. Please add items from the "ARU Library Search" option as shown below and do not use the "Kortext" option:

2. Add a specific item using the Plus symbol to the left of an item and choose the destination section when prompted.

3. For books, choose to either add the whole book or a chapter recommendation using radio buttons to the right of your item. Choosing 'Chapter' opens a form to enter specific details.

4. Refresh the screen to return to the starting point or search for another item.

5. Items will be added to the top of the destination section.

Small screen display: Items can be added at specific points of the list by clicking on the page/plus icon at the head of each section, or above each item on the list - Add new item in section and Add new item after this one respectively.

If you have a Level 4 module you will see a section called "Key Text" at the top of the screen. This is where the e-textbook will appear for students to access and will be populated for you by the Library team. There is no need to add anything to this section. You are welcome to add items and sections to the rest of the list. More details about the e-textbook scheme is available on our guide to E-textbooks by Kortext. 

Add items manually 

Use Manual Add to add and request books and journal articles not available through Library Search

  • request new books for your module. When the list is published, our purchasing team will be alerted that stock is needed
  • add journal articles not in our subscriptions - open access content or paywalled content. Request paywalled content for your module using the digitisation service. 

1. Choose the format you would like to add. Expand the Other drop-down menu to see additional formats such as Chapter, as shown in the image below:

2. Complete the format specific form with as much detail as you can.

  • Please add at least first author, full book title, and ISBN if possible - so our team can identify the book you require.
  • Some fields require use of the 'Add' button to confirm entry into the form e.g. when adding authors.
  • A red warning will appear if mandatory fields are not completed.

3. Save changes by clicking Add to List at the bottom of the form. 

Connecting your students to Library content is recommended whenever possible.

Adding a specific chapter from a book in ARU Library

You may wish to recommend a specific chapter of a book to students. You can do this using a note on the book record but can also add a specific chapter record. Adding a chapter record is recommended if a digital copy of a chapter in a print book is needed.

1. To add a chapter record, first locate the book using steps under 'Adding items' or 'Manually adding items' on this page

2. Choose the Chapter radio button and click on the plus symbol as shown in the image below:

Book record with Chapter radio button chosen on the right and plus symbol on the left of 'Chapter'

3. This opens a form where you can add details of the specific section you require.

4. Complete the form with as much detail as you can. Fields to complete include Section author(s), Chapter name, Chapter number, and Page range as shown in the image below. Use the ADD button to add section authors once typed/pasted.

Form showing empty fields to be completed

5. Click Save on the form and then Finish to add the chapter to your list.

Copying, pasting, moving content 

Individual items can be copied and pasted from one section to another section within a list. Whole list contents, individual sections, or individual items can be copied and added to, or moved to, another list.

Section details are copied across when copying or moving items between lists.

Items are added to the equivalent section if it already exists in the destination list.

Please note: items are copied to the list in DRAFT and therefore not immediately visible to students. Publish the list to make changes visible.

The same book cannot appear more than once in a section (or different subsections of a parent section)

Copying and pasting items within a list

Useful to copy the same book or article to different sections if relevant for different topics/weeks.

  1. Use the green tick icon next to an item to copy, as shown in the image below. Multiple items can be selected if needed.

Copy icon: White tick on green background, 5th icon from left of item toolbar

  1. On the list toolbar, the number of items selected is shown. Use the Copy icon to copy the selected items:

List toolbar with Copy showing 2 items selected (1st on left on toolbar) and copy icon depressed (4th from left on toolbar)

  1. Copied items can be pasted into a different section on the list using the paste icon on the Section menu as shown below:

Copying full list content to other lists

Useful to populate a new list if reading is essentially the same as an existing list

To populate a new list list with copied content

  1. Click on the green Select all items button in the list action toolbar at the top of the list you want to copy. Selected item tool bar with 8 items showing as selected
  2. Use Append selected to existing list (right-hand arrow icon) and choose Copy selected material.
  3. Search for your new list when prompted.
  4. Use the Add to list icon  to append the content to your chosen list. Multiple lists can be chosen. The plus on the icon will become a tick. 
  5. Click on Close to finish the process.

Copying/moving individual items to another list

Useful where multiple modules share the same list. Changes to one can be copied to others.

  1. Select items using the tick button on the item action toolbar. This will incrementally increase the Select all items count in the list action toolbar.
  2. Use Append selected to existing list and choose Copy or Move selected material.
  3. Search for the list you want to copy or move items to.
  4. Use the Add to list icon  to append or move the item(s) to your chosen list. Multiple lists can be chosen. The plus on the icon will become a tick.
  5. Click on Close to finish the process.

Section information is moved with each item. If a section of the same name exists within the destination list, items will be put into that section (names are case sensitive). If the imported section is not needed, individual items can be moved within the destination list and the empty section then deleted.

Please note, if you choose to Move material from one list to another, the moved material is removed from the original list.

Moving items within a list

Individual items can be moved by dragging and dropping using the cross-hairs button.

Items can also be copied within a list. Useful for longer lists where dragging may be time consuming. 

  1. Select item using tick button on item toolbar
  2. Copy item using the Copy button in the list toolbar
  3. Paste into a different section using the clipboard icon in the Section toolbar Section toolbar with rollover note showing for clipboard icon
  4. Delete the item in the original section if no longer needed.